WINFAX FAXING NOTES AND USER GUIDE

The notes and user instructions given below should assist any visually impaired user of the Symantec fax software in its use and may prove to be useful information for any would-be purchasers of the software when deciding if this program is likely to be suitable for their needs. It is not a recommendation and any purchaser of the software does so on their own initiative solely.

WINFAX PRO 10.2 FAX SOFTWARE

by

John Wilson

Basic notes for use From The Keyboard with screenreaders.

The below notes should assist any visually impaired new user of Winfax in its basic usage and essential configuration and set-up, as long as the user has an understanding of fundamental Windows procedures. These notes are simply those I made for myself after going through the online manual, after tidying them up a little so that they would be more understandable for other readers.

Installation and General Information

1. The installation is normal as with Windows programs and leaves two shortcuts on your Desktop, called "Winfax Pro Message Manager" and "Winfax Send Fax".

2. The message Manager is the full program where you can make the most configuration changes and send single or multiple Faxes, although you can also use the Winfax Send Fax utility to send single and multiple faxes as well. The latter also lets you make configuration changes but only the most common ones. If you have everything set up and configured as you want it, you may as well use the Winfax Send Fax shortcut for speed.

3. When you are sending a fax with either the Manager or Send Fax options, the interface you get whilst the sending is going on is the same. You can arrow down the screen in mouse mode and check who the fax is going to, what speed it is being received at on the other end of the line (the speed of the recipient fax machine, which determines how long it will take) and the state of sending, e.g. if you observe a message such as sending 2 of 3 56 completed, you will be sending three pages (including the cover page), be on page two of these three pages and have already sent 56 per cent of page two. The last button is the "Cancel" button which you must activate by left clicking on it if you want to stop the Fax send, as there is no shortcut keystroke to do this.

4. To change options and configurations, you would use the Winfax Message Pro Manager which is in Tools, Program Setup. In here you fall on a list of 17 options you can go into to look at and change. The most useful of these is "Dialling and Location". When on this just TAB to "Properties" and press enter to look at the set-up and options. You can change such things as number of times the program will try to dial the fax number if you do not get a connection straightaway, the time delay between dialling attempts, etc. You may wish to change things to just dial once and then come offline or go onto the next send if you are sending more than one fax simultaneously.

Sending Single or Multiple Faxes

1. When you are sending a single message you can:

a. just press ALT s, then ENTER on "Send New Fax". This is not necessary if you are using the Winfax Send Fax shortcut as you will already be at this stage.

B. Then in the "To" field type the name of the person you are sending it to. If you have multiple faxing groups which you have created to send to, such as the "Computer Club" I have created, just type the name of the group in here, e.g. computer club.

C. Now TAB to "Number" and type the phone number you are faxing to in here including the code. No code is needed if faxing locally and no number is needed if you have this person in your group of persons in your Address Book.

D. TAB to "Company" if this field is there and complete this.

E. The next field is the "Subject", so complete this with a title for your fax communication.

F. The next press of TAB will take you to where you can type a few introductory sentences about your Fax or your whole message if it is not too long. It is the message area of your cover sheet.

G. Whether or not you have typed anything into the above message editfield, you can now also do several things, such as scan a sheet into the message field from your scanner or just copy the contents of a TXT file you already created into the field. The latter is the way you may wish to do things, i.e. type the message in NotePad, Word, etc, save it as a text file, give it a name, save it to the C: root drive or to My documents if you prefer and then call it into this message field as directed below.

E. You would open the above TXT file by pressing ALT I (for Insert) and then by pressing ENTER on "files", type the filename and path and press ENTER, e.g. C:\My Documents\filename.

F. You then send by pressing CONTROL S, which brings you into something called the message filler, and then press CONTROL S again to start the sending by taking you on line (if you are not already online) and sending the single fax or the first of many faxes. If you are sending from a multiple fax group, you will be taken online, the first fax sent, then offline to open the second fax, then back online to send it as many times as you have multiple faxes to send. Cancelling the send of a fax takes you offline and you then go automatically back online to send the next one.

Creating an Address Book to Fax From

1. To Create an Address Book for faxing, you can either use such as your Outlook Express or MS Outlook Address Book (if you have fax numbers entered in it) or create your own Address Book specially for faxing. To do the latter follow the below directions.

A. Press ALT G, then P (for Phone books".

B. select the phone book which you would like from the list, e.g. to create your own select "My Phone book" and press ENTER.

C. To start to complete this currently blank phone book, press ALT F, then ENTER on "New" and then r (for Recipient). Note that in here you could have ARROWED down to "Group" to create a multiple faxing group from any already entered Address Book entries.

D. TAB through and complete the first name, last name, company name, phone number, etc, fields as normal.

2. To create a multiple faxing group, what you do is:

A. Press ALT F, N and then G.

B. Enter the new group name in here, e.g. Computer Club.

C. TAB twice to "Potential Group Members" and ARROW up and down the entries in your current My Phone book phone book. You cannot select in quite the normal Windows way but you can, say, go from A down to the end of the D's and then CONTROL SHIFT up ARROW to select all a's to all d's or put the cursor on a particular name and then hold down the shift key whilst moving through other names to select them. After selecting you then use the following procedure.

D. TAB once to "Add" and press ENTER.

E. When you now wish to send the same message to all of these group members you just send as normal but choose that group instead of a single Address Book member or instead of entering a single person's details into the appropriate fields.

Reading Incoming Faxes

1. To Read an incoming fax (which you have to be online to be able to receive), you open the fax and then get it recognised via your scanner's interface driver by pressing ALT V (for View) and then X (for OCR Text). You can then either read in the screen you are on or press ALT F, then V (for Save To) and send it to Notepad, MS Word, etc, as normal.